Library of Congress Releases 2016-2017 Recommended Formats Statement

The Library of Congress has released its latest version of the Library of Congress’ Recommended Formats Statement, including for audio-visual media. These recommendations are useful for organizations that are planning digitization projects or are developing methods to digitally preserve their “born digital” programming.

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The Library of Congress is pleased to announce the release of the 2016-2017 Recommended Formats Statement (http://www.loc.gov/preservation/resources/rfs/).  The proliferation of ways in which works can be created and distributed is a challenge and an opportunity for the Library (and for all institutions and organizations which seek to build collections of creative works) and the Recommended Formats Statement is one way in which the Library seeks to meet the challenge and take full advantage of the opportunity.  By providing guidance in the form of technical characteristics and metadata which best support the preservation and long-term access of digital works (and analog works as well), the Library hopes to encourage creators, vendors, archivists and librarians to use the recommended formats in order to further the creation, acquisition and preservation of creative works which will be available for the use of future generations at the Library of Congress and other cultural memory organizations.

The engagement with the Statement that the Library has seen from others has been extremely heartening.  In response to interest in our work from representatives in the architectural community who see their design work imperiled by insufficient attention to digital preservation, we have updated the Statement to align more closely with developments in this field.  Most importantly of all, we now include websites as a category of its own in the Statement.  Websites are probably the largest field of digital expression available for creators today, yet most creators tend to take a passive role in ensuring the preservation and long-term access of their websites.  By including websites in the Recommended Formats Statement, we hope to encourage website creators to engage more fully in digital preservation, as we aim to do with all the other forms of digital works included in the Statement, by making their websites more preservation-friendly.

The Library remains committed to acquiring and preserving digital works and to providing whatever support it can to other similarly committed stakeholders.  We shall continue to build our collections with their preservation and long-term access firmly in mind; and we shall continue to engage with others in the community in efforts such as the Recommended Formats Statement.  We encourage any and all feedback and comments (http://www.loc.gov/preservation/resources/rfs/contacts.html) others might have on the Statement that might make it more useful for both our needs and for the needs of anyone who might find it worthwhile in their own work.  And we shall continue to engage in an annual review process to ensure that it meets the needs of all stakeholders in the preservation and long-term access of creative works.

AAPB Releases Experimental API

This blog post was shared by Chuck McCallum, AAPB Developer at WGBH.

With the most recent release, the AAPB now has a public API. It’s an experiment at this point, but documentation is available, and we’ve put up a few examples. For example, you can explore coverage of different topics over the years, or see how coverage changes in different parts of the country. Let us know if you build anything interesting!

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Digital Preservation for Public Broadcasting Webinar Recording is Available!

The following is a guest post by Rebecca Fraimow, National Digital Stewardship Resident at WGBH and the AAPB.

As the National Digital Stewardship Resident with WGBH and the AAPB, I’ve backed up a lot of drives, designed a lot of workflow diagrams, and written up a lot of documentation, but for my final deliverable for the residency, I got to do something with a slightly broader focus: create a webinar that focused on digital preservation concepts through the lens of the unique needs of a public broadcasting organization.

Rebecca Fraimow is the NDSR resident at WGBH and the AAPB.
Rebecca Fraimow is the NDSR resident at WGBH and the AAPB.

Although I’ve spent most of the past year in a public media context, WGBH is pretty unique among public media organizations: we have a strong archival department, and a dedicated budget for preservation.   That gives us a lot of opportunities to invest in tools and techniques that most public media organizations aren’t going to have. As a result, creating a webinar about digital preservation best practices from a PB perspective is not just as simple as saying ‘here’s what we do and why we do it’ – while it would be great if all stations had the same level of resources, just getting that level of buy-in is something that most archivally-minded station employees have to fight really hard to make a case for.

Therefore, instead of designing the webinar based around our workflows at WGBH, I sent out an open call for topics to see what the audience of (primarily AAPB) stations really wanted to hear about. I got a wide range of responses:

– where to start when creating a digital library
– best practices for migrating videotape to digital files
– how to manage the volume with a small staff
– tools for embedding metadata into audio and video files
– systems for small organizations with little IT support
– integrity checking, video file standards, naming conventions
– funding
– getting producers onboard from the get-go
– how to go back into the archives where proper documentation doesn’t exist
– how to properly use the PBCore field called instantiationStandard

Obviously, I don’t have the answer to all these questions (to be honest, instantiationStandard is kind of a confusing field) and, of course, for many of them, there is no right answer — as I can tell you from the experiences of my entire NDSR cohort, even organizations with huge dedicated preservation departments are still trying to figure out the solutions that make the most sense for them.  Next year, the AAPB will be sending a new crop of NDSR residents into public media stations to help grapple with some of these issues, but before finding answers, the first step is figuring out the right questions to ask.   The webinar is designed to provide a guide to some of those questions, and an overview of the issues to consider when making a case for digital preservation.

You can view the full webinar below (click on the title to open in a larger screen):

Digital Preservation for Public Broadcasting from American Archive on Vimeo.

The slides are available here:

http://www.slideshare.net/RebeccaFraimow/digital-preservation-for-public-media

PBCore Webinar Recording

On October 23, 2014, the AMIA PBCore Advisory Subcommittee’s Education Team offered a webinar titled “PBCore: A How-to and Why-to Webinar.” The presenters offered contextual background; explained the benefits and reasons why PBCore is perfectly suited for managing audiovisual collections; offered step-by-step guidance on inventorying av assets and getting started with PBCore; and described the use of PBCore in different settings, such as asset management, digital preservation, archival description, and use with other schemas such as PREMIS and METS.

The PBCore Advisory Subcommittee is encouraged by the recent invigoration among archivists, librarians, and others managing media collections who are beginning to deal with their deteriorating av collections, as well as the digital video and audio collections, and we are confident that PBCore has a place in these efforts. PBCore is uniquely suited to provide a standard way to record and manage metadata for video and audio.

We look forward to providing more opportunities like this webinar in the future, as well as improving the schema over the next few months, clarifying and improving documentation, creating our new website, and generating new PBCore resources.

Many thanks to all of those who attended the webinar, and if you have any questions, please don’t hesitate to reach out to the presenters whose email addresses I have listed below:

Casey E. Davis, WGBH | casey_davis [at] wgbh [dot] org
Maureen McCormick Harlow, PBS | mmharlow [at] pbs [dot] org
Sadie Roosa, WGBH | sadie_roosa [at] wgbh [dot] org
Morgan Oscar Morel, George Blood Audio Video Film | moran.morel [at] georgeblood [dot] com

Enjoy the recording and please feel free to share it among your colleagues and networks!
(The chat text is best readable when the video is viewed in full-screen.)

PBCore: A How-to and Why-to Webinar | Recording from 10/23/14 from American Archive on Vimeo.

AMS is undergoing maintenance

Dear AAPB Participating Organizations:

Please be informed that the AAPB team is conducting some maintenance on the AMS server, so access to records will not be available during this time. If you have any questions, please feel free to contact the AAPB Project Manager at casey_davis [at] wgbh [dot] org. We will provide an update on the blog as soon as the AMS is back up and running.

We sincerely apologize for any inconveniences this may cause!

 

PBCore events at AMIA 2014

Are you headed to Savannah for AMIA this year? Want to get the scoop on current PBCore-logoFinalPBCore developments?

If so, go ahead and block off your schedule for Friday, October 10 from 11am – 1pm — it’s going to be a PBHardcore couple of hours!

First, members of the AMIA PBCore Advisory Subcommittee will lead a session titled “Pursuing PBCore: The Revitalization of a Schema and Community.” Casey Davis will introduce the session and speakers and generally introduce the current efforts of the recently established PBCore Advisory Subcommittee. Jessica Bitely will report on the results of the PBCore User and Non-user Survey, highlighting some of the suggestions from the user community as well as the misconceptions brought to light by non-user respondents. Jack Brighton and John Passmore will present on how PBCore is used at their organizations, and Mary Miller will discuss why her organization doesn’t use PBCore. Dave MacCarn will lead a Q & A.

Following the panel session, the PBCore Subcommittee will convene its Business Meeting from 12pm – 1pm. All conference attendees are welcome to join! Bring your brown-bag lunch (and your opinions!) and hear from members of each team discuss the specific efforts of the five established teams — Schema, Education, Website, Documentation, and Communication. The meeting will include 30 minutes for open discussion.

Looking forward to seeing you in Savannah!

Your comments on PBCore wanted

Are you a PBCore user? Do you have opinions on how it could be improved?

The PBCore Schema Team invites all parties interested in contributing to the ongoing development and improvement of PBCore to submit their issues with the current versionPBCore-logoFinal of the standard to the PBCore GitHub issue tracker. Submitted issues may be related to any aspect of PBCore: the data model, XML schema, individual element or attributes, vocabularies, etc. We also invite you to comment on issues submitted by others.

The URL for the PBCore GitHub issue tracker is: https://github.com/WGBH/PBCore2.0/issues

Issues submitted before September 30, 2014 will be taken into consideration for the next version of the schema (estimated release March 2015). Issues will still be accepted after this date, and will be considered for future revisions.

For instructions on submitting issues to GitHub, please see this blog post on PBCore.org: http://goo.gl/9Ns6CE