Onward toward the 5,000 hour goal

I hope that you all enjoyed wonderful holidays with family and friends, and my best wishes to you and yours for a happy and prosperous New Year 2014.

Now that the holidays are over, we are excited to start moving forward with the addition of 5,000 more hours of born-digital or previously digitized materials to the American Archive. Several stations have committed to contributing material, and we are already more than halfway to our goal!

If your station participated in the American Archive Pilot Project, managed by Oregon Public Broadcasting in 2009, we would love to include the materials digitized in that project in our selection. Please email me if you would like to contribute those files and/or other digital files that you would like preserved with the American Archive collection.

If your station did not participate in the Pilot Project, but you do have born-digital or previously digitized material that you would like to contribute, please send me an email letting me know an approximate number of hours of audio/video files you want to submit and whether the files were included in your Content Inventory.

The process will be very simple.

For materials included in the Content Inventory:

If the materials you want to submit were included in your Content Inventory, then you can send me a list of GUIDs (American Archive unique identifiers, which are found with in record in the AMS), or a list of local ID’s you assigned to your assets in the inventory. I can easily batch nominate the materials for you. You could also nominate the materials yourself (it’s really easy, and I can show you how).

For materials not included in the Content Inventory:

If the files you want to contribute were not included in your Content Inventory, then we would just need a CSV file that contains the same information about each asset that was asked for during the Content Inventory Project:

  • Identifier
  • Identifier Source
  • Series Title
  • Program Title
  • Genre
  • Source of Genre
  • Unique ID
  • Unique ID Source
  • Format (digital)
  • Generation
  • Duration
  • Location

[Click here to download a sample CSV file.]

Upon receipt of the CSV (or PBCore XML), we could batch ingest the metadata into the AMS and nominate the records for you.

For materials digitized in the Pilot Project:

If you are interested in contributing files digitized in the Pilot Project, then good news — we already have the metadata and can ingest it into the system for you! In this case, all you would need to do is put the files on the drive and ship it to Crawford Media Services.

What happens after the assets are nominated:

Once the materials have been nominated in the AMS, we would ship you a hard drive on which you would put the files and ship them to Crawford. Crawford would keep the file you sent as the preservation file and would create a proxy, or access file. The preservation files would be sent to the Library of Congress for long-term preservation as part of the American Archive Collection, and the access files would stream through the AMS. Rights permitting, the files would be made available on the American Archive website after it goes live by March 2015.

Please email me at casey_davis [at] wgbh [dot] org if you are interested or if you have any questions.

This post was written by Casey E. Davis, Project Manager for the AAPB at WGBH.

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