How to view your digitized materials in the AMS

Today I wanted to share with you the step-by-step procedures for viewing your digitized materials in the Archival Management System (AMS). Visit ams.avpreserve.com to log-in. If you are a participating station and do not know your log-in credentials, email me and I can set you up with a login ID and password.

Once you have logged in to the system, you should see the dashboard. This is where you can track the progress of your digitization. Click on the “Records” tab at the top right of the page.

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Now you should see a table listing of all of the records you contributed during the Content Inventory Project.

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If Crawford Media Services (the digitization vendor) has already started on your station’s digitization, you should see a check box on the bottom of the left side bar that says “Digitized.” Click the small box next to “Digitized,” and you can filter your records to only include those that have a digitized media file attached to the record.

If you do not see the “Digitized” check box, then Crawford has not begun to digitize your materials yet. You can, however, view the records for the assets you nominated for digitization by clicking “Nomination Status” and selecting “Nominated/1st Priority.”

To view an individual record in the AMS, click the blue hyperlinked American Archive GUID, which is a unique identifier assigned to every record. If you are clicking on a record for an asset that has already been digitized, you will see a video/audio player appear above the metadata in the detailed view. And from here, you should be able to view or listen to the media.

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Below the video player, click “Open Proxy File.” Here, you will be able to easily pause and navigate forward and backward in the file.

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It may take a minute to load, and Google Chrome is the best browser to use when viewing the media. You can also download the proxy file to your computer by right-clicking within the iframe and selecting “Save As.”

If you have any questions or need any assistance navigating the AMS, please do not hesitate to email me at casey_davis [at] wgbh [dot] org.

This post was written by Casey E. Davis, Project Manager for the AAPB at WGBH.

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